ii. A student can only be transferred to a department/program that is similar to his enrolment in his previous previous institution.
iii. The applicant shall have attended at least one semester in his previous institution at the time of request for transfer and must be in good academic standing (CGPA > 2.00) with pass academic status and with no F , I , and NG grades.
iv. The College shall not allow non-institutional exchange of students based on private dealings between students placed in Ethio Victory College and those in other public institution of higher education unless such private dealing is for one of the reasons indicated herein above.
b. Grounds for Transfer
A student eligible for transfer may be granted admission where:
i. He is placed in an institution situated in a place or environment that poses unfavorable health conditions while he is already suffering from a serious medical problem or his health condition necessitates that he should live in Debre Berhan or its environs in order to get better access to medical facilities or family care, or
ii. He is the only source of income for his family, or he is from a poor family or he is the only one looking after sick parents living in Debre Berhan or its environs; or
iii. He is the child or spouse of a staff member who has served the College for at least two years.
iv. Where a student invokes any of the above grounds for transfer, he shall have the obligation of providing authentic and relevant evidence which can prove his case to the satisfaction of the unit or authority of the College.
c. Procedure of Transfer from Other Universities
i. The office of the Registrar and Alumni shall request departments for the availability of space in all years of study for accommodating students to be transferred, and compile intake capacity of every department;
ii. A student wishing to transfer will be required to fill a standard transfer application form which will be available at the office of the Registrar and Alumni.
iii The form must be completed and returned to the Office of the Registrar and Alumni before the commencement of classes for the semester into which enrolment is required;
iv. Documents to be deposited along with the application for transfer include: original of the students score in the Ethiopian Higher Education Entrance Certificate Examination, and his grade report from his previous institution, if any, authentic and relevant evidence for transfer;
v. The office of the Registrar and Alumni shall make its reasoned decision either permitting or denying transfer two weeks before the commencement of classes which shall have effect with the approval of the Dean of Higher Education;
vi. Such decision shall be reduced in writing and a copy thereof shall be delivered to the concerned department, the student requesting transfer, and his institution of origin;
vii. A student who has succeeded in his application for transfer will be expected to report and register by the second week of the semester at the latest;
viii. Transfer will be made only at the beginning of an academic calendar.
ix. The criteria set forth in this paragraph shall not be applicable when the applicant for transfer is a continuing and distance program student who shall for granted be transferred so long as he has existing grade.
D. Transfer of Credits
1. All course work completed by transfer student in the College of origin will be recognized and fully credited for the purpose of granting Degree of the College provided that:
i. The course in question has a comparable content and credit as another course provided by the College;
ii. The transferred student has achieved, in the particular course, a letter grade or its equivalent that would normally be regarded as a passing grade by the College;
iii. The academic commission of the concerned College /Institute /School shall determine the acceptance of course/credits for transfer after scrutiny of the original transcript. The AC shall base its decision on the recommendations of the receiving department with regard to credit transfer and other technical matters.
iv. Continuing and Distance Education Program (CDEP)
Transfers from program to program or from one academic unit to another within CDEP shall be handled as per the provisions made for regular students.
Students in CDEP (Evening, Distance and Kiremt) may transfer to regular programs as private students upon approval by the concerned SC/DC and endorsed by APC provided they meet the conditions set forth below:
a. Transfer to the regular study program is to enable CDEP students to complete studies quicker and will not change their admission classification from CDEP to a regular program and does not entail waiver of tuition fee.
b. Applicants must have accumulated 75% of the total credits required for graduation.
c. Outstanding students with a minimum Cumulative Average Number Grade (CANG) of 3.75 and/or students who would complete their studies within one academic year can apply for transfer and selection will be made on a competitive basis. However, such students may not exceed 2% of the total student enrolled in the batch of the program of study.
d. Transfer shall take place within the same programs only.
e. Applicants who meet the requirements stated above should fill in forms prepared for this purpose by the Registrar and submit them to the academic unit.
f. Applications shall be submitted before registration in the program and the transfer should be completed within two weeks after beginning of classes.
g. Academic unit may accept or reject transfer requests on the basis of availability of place and facilities on a competitive basis. Such decisions shall be approved by the relevant SC/DC and forward to the Registrar.
h. All transferred students shall pay all fees applicable to CDEP. Under exceptional conditions, such students may be allowed to take courses offered in Evening, Kiremt or Regular programs as their situation warrants such an arrangement and when approved by the SC/DC.